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Work Term: Permanent
Work Language: English
Hours: 30 hours per week
Education: Secondary (high) school graduation certificate
Experience: 3 years to less than 5 years

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Coordinate the flow of information within the team
Evaluate daily operations
Motivate staff
Open and distribute mail and other materials
Plan and organize daily operations
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Advise senior management
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Maintain and manage digital database

Computer and technology knowledge

Enterprise resource planning (ERP) software

Technical terminology

Legal

Specialization or experience

Specialized environmental skills and knowledge

Area of specialization

Correspondence
Reports and records
Contracts
Project management

Security and safety

Criminal record check

Transportation/travel information

Public transportation is available

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large workload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner

Screening questions

Do you have experience working in this field?

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Work Term: Permanent
Work Language: English
Hours: 30 heures par semaine
Education:
Experience:

Études

Diplôme d'études secondaires ou l'équivalent

Tâches

Organiser et coordonner des colloques, des conférences, etc.
Coordonner le flux de renseignements au sein de l'équipe
Évaluer les opérations quotidiennes
Motiver le personnel
Ouvrir et distribuer le courrier et d'autres documents
Planifier et organiser les opérations quotidiennes
Établir et mettre en oeuvre des politiques et des procédures
Enregistrer et rédiger des procès-verbaux de réunions, de colloques et de conférences
Mettre sur pied des méthodes administratives
Fixer et confirmer des rendez-vous
Gérer des contrats
Répondre au téléphone et transmettre les appels et les messages
Répondre aux demandes de renseignements par courrier électronique
Compiler des données, des statistiques et autres renseignements
Surveiller la préparation de rapports
Conseiller la haute gestion
Accueillir les personnes qui se présentent, les diriger vers l'employé ou le service approprié
Établir et tenir des systèmes manuels et informatisés de classement des dossiers d'information
Dactylographier et faire la lecture de correspondance, de formulaires et d'autres documents
Effectuer des recherches
Effectuer de l'entré de données
Fournir le service à la clientèle
Entretenir et gérer des bases de données numérales

Systèmes de gestion (sig ou bd)

Logiciel «Enterprise resource planning (ERP)»

Terminologie technique

Juridique

Spécialisation ou expérience

Compétences ou connaissances spécialisées en environnement

Domaine de spécialisation

Correspondance
Rapports et dossiers
Contrats
Gestion de projets

Sûreté et sécurité

Vérification de casier judiciaire

Information de transport et de voyage

Transport public disponible

Conditions de travail et capacités physiques

Capacité à travailler de façon indépendante
Milieu où les activités se déroulent à un rythme rapide
Travail sous pression
Délais serrés
Souci du détail
Tâches répétitives
Volume de travail élevé
Travailler en quasi-autonomie

Qualités personnelles

Capacité d'effectuer plusieurs tâches simultanément
Excellente communication orale
Excellente communication écrite
Flexibilité
Jugement
Sens de l'organisation
Esprit d'équipe
Précis
Attitude axée sur le client
Fiable
Gestion du temps
Capacité d'adaptation
Responsabilisation
Sens des responsabilités
Diligence raisonnable
Capacité d'apprendre rapidement

Questions de sélection

Avez-vous de l'expérience de travail dans ce domaine?

Expérience

3 ans à moins de 5 ans

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Postes ouverts (1)

Administration / Bureautique / Clérical