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Entreprise de réparation d'asphaltes et de pavage

Description de l’offre d’emploi

SECRÉTAIRE ADMINISTRATIF(VE) CHEZ PRO-ASPHALTE

Description du poste

Pro-Asphalte est à la recherche d’un(e) secrétaire administratif(ve) organisé(e) et rigoureux(se) pour soutenir ses opérations quotidiennes. La personne retenue jouera un rôle clé dans la gestion administrative et le service à la clientèle.

Responsabilités principales

Répondre aux appels des clients, fournisseurs et employés
Remplir les formulaires de demandes de soumission via notre application interne
Planifier les rendez-vous et gérer les horaires des représentants des ventes (Google Calendar)
Ajouter et mettre à jour les notes dans les dossiers clients (application interne et QuickBooks)
Transmettre les messages aux personnes concernées
Offrir un service à la clientèle courtois et professionnel (téléphone, courriel, en personne)
Effectuer le suivi auprès des clients (soumissions en attente, factures à payer etc.)
Préparer, compléter et envoyer les factures via QuickBooks
Assurer la gestion des dossiers clients, fournisseurs et sous-traitants
Organiser et classer les documents administratifs (contrats, factures, devis, rapports de chantier), en format numérique et papier
Comptabiliser les dépenses par fournisseur dans QuickBooks
Enregistrer les paiements des clients (chèques, virements, etc.) et les appliquer aux factures
Faire parvenir les confirmations et reçus aux clients par courriel

Exigences et compétences

Expérience en administration ou dans un poste similaire (2 ans minimum)
Bonne maîtrise et Rapidité d'apprentissage d'outils informatiques (QuickBooks, Google Calendar, Outlook, cellulaire Samsung etc.)
Bon service à la clientèle et communication professionnelle
Excellente organisation et gestion des priorités
Autonomie, rigueur et souci du détail
Capacité d'adaptation et tolérance au stress

Conditions de travail

Poste à temps partiel / temps plein (30 à 35h par semaine)
Horaire de jour (à préciser)
Salaire selon expérience
Équipe dynamique

Langues

Français parlé - Élevé
Français écrit - Moyen

Expérience2 à 3 ansCompétences

Capacité à établir et à maintenir des relations interpersonnelles
Rapidité du temps de réaction
Capacité de jugement et facilité à prendre des décisions

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Postes ouverts (1)

Administration / Bureautique / Clérical