Accounting and Administrative Assistant

Person in charge of:

ACCOUNTS RECEIVABLE

Putting through client payments via TD Merchant Services (Master Card, Visa and Amex)
Managing client payments received via wire, direct deposit, Etransfers, cash, check and Paypal
Creating client receipts for client payments, client statements and miscellaneous invoices
Entering client payments in ERP
Banking: bank runs, deposits, purchasing bank drafts

BOOKKEEPING

Make daily bank deposits;
Track all accounts receivable and perform daily follow ups on amounts due;
Process and track credit card payments and maintain payment schedule for future billings;
Filing of customer invoices
Verify payment terms for all customer orders prior to production;
Process customer credit applications - Verify each customer order prior to shipping to ensure there are no monies owed;
Record approved vendor invoices in accounting system;
Preparation, printing and tracking of accounts payable cheques;
Bookkeeping - Monthly Closings
Monthly tracking of deferred revenues
Maintain an orderly accounting filing system;
Matching packing slips with associated invoices
Processing of shipping invoices (verifying costs quoted vs cost charged and entering them into the accounting system)
Understanding Financial Statements and capable of doing some analysis

CUSTOMER SERVICE

Creating and maintaining client files, Active Files and New Files spreadsheets
Communicating with clients vie email and telephone regarding their payments
Answer and screen incoming calls, take and distribute messages, manage phone lines;
Responsible for providing direct administrative and office management support to all departments in the company;

Basic Requirements: